Time is money: Reviewing, filing, storing, and searching paper-based systems is ridiculously time-consuming. Switching to the cloud enables broad and refined search criteria giving you results within seconds versus digging in the storage room . . . for sometimes hours or days on end.
Editing: Many business documents (invoices, contracts, correspondence) require edits and revisions at different points, especially when working across teams.
Security: Every piece of paper in an in-tray is a security breach waiting to happen – the same is true for unsecured filing cabinets. Maintaining documents in the cloud enables the end user to enable customized access only to those who need the information.
Location, Location: Business owners, managers and administrative teams can access various documents (originals, edited versions, draft copy or final) at the same time from any location in the world. Now that is impressive!
Space savings: Office space is one of the highest costs for business. By converting your hard-copy files to digital, you can save a lot in physical storage costs. Sending invoices and statements electronically has increased in recent years and now more than ever is narrowing the gap in a highly competitive marketplace.
Environmental impact: Switching from paper to digital processes can reduce your business’s carbon footprint in a big way. Saving the earth, one click at a time!
Data Protection: Flooded basements, office fires, paper mites, earthquakes: there are so many ways your hard-copy files can be put at risk. There are several cloud storage options out there that include secure backups of your information every second of every day.
Free yourself from all that paper
With all the great document management software out there, there is no excuse for having your shelves bursting with old paper.
Making your paper-based files searchable enables you to make decisions quickly and more effectively.